Bp Event — ERP and CRM for the Event Industry

Bp Event is a specialised event-management and event-industry software product developed by Bankettprofi GmbH, a German vendor headquartered in Speyer in Rhineland-Palatinate. The product combines ERP and CRM functionality in a single database, targeted at banquet operations, catering companies, hotel banquet departments and congress and convention venues across the DACH region. The unifying theme is the event lifecycle: enquiry capture, capacity and resource planning, quotation, contract, event execution and post-event settlement, all on a shared data model rather than as integrated but separate products. Bp Event sits in a narrow industry niche that the international ERP majors do not address well — generic ERPs (SAP, Dynamics 365, Oracle) ship neither banquet-floor planning nor catering-menu-engineering workflows out of the box, while hotel-property-management systems (Opera, Mews) cover room operations but treat banquet and catering as add-on modules.

Overview

Bp Event is delivered on-premises and as a hosted private-cloud edition through Bankettprofi's own infrastructure. The architecture is a Windows-server-based application with a relational database and a Windows thick-client user interface, plus web modules for selected workflows including customer-facing booking. Customer base sits in the mid hundreds, concentrated in DACH hotels, catering companies and venue operators of mid-market size. The vendor is privately held and has been specialising in event-industry software since the 1990s, with a long-tenured engineering and consulting team that knows the catering and banquet workflow in deep detail. Release cadence is roughly annual with patches in between. The product is a textbook example of a vertical-niche ERP that lives in the gap between generic mid-market ERPs and a hospitality-PMS.

Functional sweet spot

The functional sweet spot is the full event lifecycle for banquet and catering operations: enquiry capture and qualification, capacity and resource planning (rooms, staff, equipment, vehicles), menu engineering with recipe-and-cost calculation, quotation and contract generation, event execution scheduling, post-event settlement, follow-up and CRM. Integrated financial accounting covers AR/AP, order management, invoicing and DATEV export. Banquet-floor-planning and event-table-layout tooling is built in. Specialised workflows handle catering-vehicle dispatch, equipment-rental tracking, staff-shift scheduling and the multi-event-per-day patterns typical of busy venues. Reporting covers booking conversion, revenue per event type, staff utilisation and food-cost margins. The product is not designed for hotel room-operations workflows beyond banquet integration — venues running heavy hotel-room operations alongside banqueting typically run Bp Event next to a property-management system rather than replacing the PMS.

DACH positioning

Bp Event is a DACH-native product with strong density in Germany and growing Austrian and Swiss footprints. The DACH localisation is mature: GoBD compliance, DATEV export, SKR03/SKR04 chart-of-accounts templates, German VAT including the specific catering and accommodation tax rates and the related Aussenbewirtschaftung and Veranstaltungs-VAT mechanics. ZUGFeRD and XRechnung e-invoicing are supported. The Austrian and Swiss localisations support country-specific VAT and tax workflows. The DACH catering and banquet industry has a number of regulatory specifics around food safety, allergen labelling and event-services VAT that Bp Event handles natively; an international hospitality ERP would require substantial customisation to cover the same workflows. The product is competitive within the DACH event-industry vertical and is not designed for international rollout beyond German-speaking markets.

Pricing and implementation

Pricing is not published. Based on segment comparables, indicative cost for the on-premises licence is 1,500 to 3,500 euro per named user one-time plus 18 to 20 per cent annual maintenance, or alternatively a per-user monthly subscription in the hosted edition. For a 25-user banquet-and-catering operation five-year TCO typically lands between 120,000 and 280,000 euro depending on modules and customisation. Implementation is vendor-led through Bankettprofi's own consulting team, typically taking two to four months for a standard banquet-or-catering rollout. The implementation methodology is workshop-driven with reference-customer site visits, which suits the workflow-heavy nature of event-industry operations. Time-to-first-value (first productive event executed in Bp Event) is usually within two to three months of project start.

Selection considerations

Choose Bp Event if the buyer is a DACH banquet, catering, hotel-banquet or congress-venue operator between 10 and 100 users and the event-lifecycle workflow is the primary daily operation. The product is the right choice for venues whose generic mid-market ERP cannot handle banquet-floor planning or catering menu-engineering without substantial customisation. Look elsewhere if the buyer is a hotel-property operator whose primary workflow is room operations (Opera, Mews or a comparable PMS fit better), if the buyer is a generic mid-market business with only occasional event activity (a generic ERP's service module suffices), if international multi-entity hospitality consolidation is required, or if the geography is outside DACH.

Related Topics

• ERP comparison overview
• ERP
• ERP consultants

Fazit

Bp Event ist die Referenzlösung für mittelständische bis große Veranstaltungsbetriebe im deutschsprachigen Raum und kombiniert ERP- und CRM-Funktionen in einer durchgängigen Plattform. Wer im Bankett-, Catering-, Hotel- oder Kongressgeschäft eine Software sucht, die Enquiry, Planung, Operations und Abrechnung integriert abbildet, findet in der Bankettprofi GmbH einen spezialisierten und erfahrenen Vendors. Für branchenfremde Anwendungsfälle ist Bp Event hingegen nicht die richtige Wahl; ihre Stärke entfaltet die Software klar in der spezialisierten Eventwelt mit ihren komplexen Anforderungen an Räume, Menüs, Personal und Abrechnung.

Vendor homepage of Bp Event

Current view of the website https://bp-event-software.com/de/